Role Summary
The QC Sample Coordinator performs Quality Control Inspector duties as operational needs require while maintaining primary responsibility for the coordination, organization, and tracking of Quality samples and testing activities. This position serves as the central point for managing sample flow between the warehouse, production, Quality Control inspectors, the in-house laboratory, and third-party laboratories. This is a non-exempt position reporting to the QC Manager.
Responsibilities
- Perform QC inspection, sampling, and documentation activities for incoming raw materials, semi-finished goods, finished goods, packaging components, and printed materials.
- Review Certificates of Analysis (COAs) and supporting documentation for accuracy and compliance with established requirements.
- Perform applicable AQL sampling, in-process inspections, finished product sampling, and other QC checks required to support material and product release.
- Complete applicable Quality activities within Odoo, including receipt, inspection, documentation, testing, and disposition-related activities.
- Maintain required Quality records and environmental monitoring documentation, including temperature, humidity, and pest control records as applicable.
- Identify and report nonconformances, documentation discrepancies, or other Quality concerns to management.
- Provide QC coverage and support across labels, warehouse, production, and other Quality operations as needed.
- Coordinate the overall flow of samples requiring testing from receipt or production through testing completion and disposition.
- Maintain visibility of raw materials, semi-finished goods, finished products, and internally packaged products requiring sampling, testing, and retain collection.
- Coordinate sample-related activities among QC Inspectors to help ensure required samples are collected, identified, documented, retained, and submitted as applicable.
- Maintain sample and testing information within Odoo, including testing requirements, assignments, submission status, results, and outstanding activities.
- Support implementation and routine administration of LIMS-related workflows within Odoo.
- Maintain and organize retain inventory, including finished goods retains and test sample inventory.
- Monitor outstanding testing and follow up on pending samples, laboratory submissions, results, and documentation.
- Coordinate sample and testing activities between Quality, Warehouse, Production, the in-house laboratory, and third-party laboratories.
- Identify missing samples, incomplete records, overdue testing, or workflow discrepancies and escalate concerns to Quality management.
- Perform all duties in accordance with GMP, Good Documentation Practices, established procedures, and Quality requirements.
- Perform other duties as assigned by management.
Education & Experience
- High school diploma or GED required.
- College degree preferred.
Skills & Abilities
- Knowledge of Good Manufacturing Practices and Good Documentation Practices.
- Strong organizational skills with attention to detail.
- Ability to manage multiple samples, testing activities, and priorities simultaneously.
- Ability to effectively use Odoo and other electronic Quality systems.
- Ability to communicate effectively and follow through on assigned responsibilities.
Physical Requirements
- Ability to lift up to 50 lbs.